Executive Assistant

East Coast, US

About the position:

The Executive Assistant will be responsible for supporting North American executive leadership through calendar management, travel coordination and other administrative support. This role will include communication with senior-level personnel and external contacts to assist with company objectives. The candidate must have experience with executive team management, demonstrated ability to work independently, detail-oriented, have excellent communication skills and have a strong administrative background that includes working across multiple time zones in a global environment. 

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Roles and Responsibilities:

• Set Prilenia’s North American based leadership team for success by managing and executing administrative tasks for these individuals 

• Manage and coordinate extensive leadership team calendars with frequent check-ins to ensure smooth daily operations

• Support executive leadership by planning domestic and international travel and meeting plan assistance

• Function as a back-up for CEO’s EA

•  Partner with other executive assistants as necessary on internal meetings 

• Assist with company event planning (e.g. happy hours, F2F BOD meetings, conferences)

• Organize and prepare relevant briefing or background materials for meetings (e.g. bios)

• Manage and contribute to other administrative projects e.g. research and roll out systems and
  processes that solve operational pain points

• Independently perform special projects that require a combination of administrative, creative, and communications skills

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Required Qualifications:

• Recent 5+ years-experience as Executive Assistant / Personal Assistant in a global setting preferably in biotech/health-tech

• Excellent organizational and time management skills required

• Resourceful quick thinker who knows how to constantly prioritize and adapt and does not let any ball to drop 

• Strong MS Outlook, PowerPoint & Excel skills required

• Comfortable in ambiguous, rapidly changing, loosely defined settings 

• Self-starting independent multitasker with flawless attention to detail 

• Flexible work schedule; responsiveness outside general business hours when necessary

• Excellent interpersonal skills: ability to understand and respond to multiple external and internal customers’ demands, manage and handle conflict constructively, including in a remote setting

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Location/Time/travel:

• This is a full-time remote position in the Boston area.  As the organization evolves there may be requirements to support some in-person meetings in the Boston area 

• Flexible schedule with interactions across Israel, North America and Europe time zones