Executive Assistant

East Coast, US

About the position:

The Executive Assistant will be responsible for supporting North American executive leadership through calendar management, travel coordination and other administrative support. This role will include communication with senior-level personnel and external contacts to assist with company objectives. The candidate must have experience with executive team management, demonstrated ability to work independently, detail-oriented, have excellent communication skills and have a strong administrative background that includes working across multiple time zones in a global environment. 

Roles and Responsibilities:

  • Set Prilenia’s North American based leadership team for success by managing and executing administrative tasks for these individuals 

  • Manage and coordinate extensive leadership team calendars with frequent check-ins to ensure smooth daily operations

  • Support executive leadership by planning domestic and international travel and meeting plan assistance

  • Function as a back-up for CEO’s EA

  •  Partner with other executive assistants as necessary on internal meetings 

  • Assist with company event planning (e.g. happy hours, F2F BOD meetings, conferences)

  • Organize and prepare relevant briefing or background materials for meetings (e.g. bios)

  • Manage and contribute to other administrative projects e.g. research and roll out systems and
    processes that solve operational pain points

  • Independently perform special projects that require a combination of administrative, creative, and communications skills

Required Qualifications:

  • Recent 5+ years-experience as Executive Assistant / Personal Assistant in a global setting preferably in biotech/health-tech

  • Excellent organizational and time management skills required

  • Resourceful quick thinker who knows how to constantly prioritize and adapt and does not let any ball to drop 

  • Strong MS Outlook, PowerPoint & Excel skills required

  • Comfortable in ambiguous, rapidly changing, loosely defined settings 

  • Self-starting independent multitasker with flawless attention to detail 

  • Flexible work schedule; responsiveness outside general business hours when necessary

  • Excellent interpersonal skills: ability to understand and respond to multiple external and internal customers’ demands, manage and handle conflict constructively, including in a remote setting

Location/Time/travel:

  • This is a full-time remote position in the Boston area.  As the organization evolves there may be requirements to support some in-person meetings in the Boston area 

  • Flexible schedule with interactions across Israel, North America and Europe time zones

If you wish to apply for this position, please email your CV to