Executive Assistant, Israel

Summary:

We are looking for an Executive Assistant who will play an integral part in coordinating the day to day activities for the company’s Executive Chairman of the Board.

You will be responsible for everything from email communication with external stakeholders, calendar & travel management, event planning and other strategic tasks and projects.

We value someone who is a self- starter, incredibly organized and flexible, who can maintain great internal and external relationships, and is a strong communicator.

The position is part time (50%-60%) in Herzliya, Israel with frequent calls with US and Canada.

Mother tongue English is a must.

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Role and responsibilities:

• Support the Chairman to ensure seamless execution of plans and avoid scheduling conflicts

• Act as a gatekeeper for the Chairman’s time, with heavy calendar management

• Make travel and accommodation arrangements

• Build relationships with key stakeholders in Chairman’s internal and external network; represent Chairman in professional manner

• Prioritize conflicting obligations and needs, independently and proactively carry out projects to completion on tight deadlines

• Plan and coordinate external meetings, which may include booking travel for Key Opinion Leaders and managing logistics remotely

• Provide administrative support to the leadership team in Israel as needed

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Time commitment:

Part time position (50%-60%). 

Location:

The position is based in Israel, with frequent calls with US and Canada.

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Qualifications:

• Native English speaker

• Bachelor’s Degree or relevant experience

• Minimum of 3 years supporting C-level executives, ideally CEO/Executive Chairman

• Experience in fast paced global environment

• Exceptional written and verbal communication skills

• Exceptional interpersonal skills

• Strong organizational, project management, and problem-solving skills with exemplary multi-tasking abilities

• Flexible work schedule; responsiveness outside general business hours when necessary

• Discretion and confidentiality

• Ability to work in an ambiguous, rapidly changing environment; self-motivated

• Ability to maintain composure and sense of humor in high-pressure situations.

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If you wish to apply for this position, please email your CV to careers@prilenia.com

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Project Manager, Israel

Summary:

We are looking for a Project Manager who will be responsible for providing strategic and operational planning support by organizing, directing and assisting in the implementation of work efforts and tasks in the company. This is an opportunity to have broad exposure and impact on many areas of the company’s operations – strategic, operational and technical.

We are looking for someone with High energy and positive can-do attitude who loves working on multiple levels of projects and tasks, and is comfortable with frequently changing priorities and focus areas.

Using project management tools and processes, the PM will be accountable for ensuring projects are adequately planned, on schedule, implemented seamlessly, and that there is adequate follow-through. The PM will be working directly with our Chief Operating Officer and Prilenia’s management team.

The position is a temporary position (replacement for maternity leave) with potential to stay in the company) — full time in Herzliya, Israel with frequent calls with North America.

Native English is a must.

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Role and responsibilities:

• Manage the execution of various cross-functional company projects including product development, IP, Regulatory submissions, as well as operational projects e.g. data management, implementation of new IT platforms etc.

• Responsible for all aspects of project management including developing gantts, assigning and tracking tasks

• Plan and facilitate team/strategic meetings, including assistance with planning the agenda, compilation of minutes, tracking of action items and overseeing preparation

• Identify gaps, potential bottlenecks or delays and propose options to close gaps and get projects back on schedule

• Coordinate ​internal resources, as well as third parties​ and vendors for the flawless

       execution of projects

• Work with finance team to manage and streamline accounts payable and accounts receivable

• Identify unmet or underserved needs of the company; continuously evaluate, minimize complexities, optimize and improve processes

• Perform other operational tasks according to the company’s needs ( e.g. event planning, data management and marketing)

Time commitment:

Full time. Temporary position (maternity leave replacement) with potential to stay in the company depending on success and the company’s situation.

Location:

The position is based in Herzliya, Israel with frequent calls with US and Canada.

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Qualifications:

• Native English– speaking and writing

• Proven practical knowledge of project management processes/ techniques is required

• BS/BA in science, engineering or business administration OR equivalent combination of education and work experience

• Proficient in MS Project and Asana (or equivalent)

• Experience in the Healthcare industry - preferred

• Ability to manage multiple priorities/projects simultaneously and meet tight, often conflicting deadlines

• Solid organizational skills including attention to detail

• Resourcefulness and strong problem-solving skills

• Strong written and oral communication skills

• Demonstrated ability to effectively influence without authority towards all levels of seniority

• Experience engaging and working in a small team environment

• Ability to work effectively in a fast paced, dynamic and ambiguous environment

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If you wish to apply for this position, please email your CV to careers@prilenia.com

Clinical Operations Manager, Boston

Summary:

We are looking for a Clinical Operations Manager based in the Boston, MA area. The Clinical Operations Manager (COM) will be responsible for overseeing and managing US operational/clinical activities including clinical site engagement, CRO oversight and “on site supervision” to ensure ICG, GCP and protocol compliance. In addition, the COM will contribute to other clinical development activities as required.

The ideal candidate is an experienced clinical operations professional (e.g. CRA, CRM, clinical project manager) who is versatile, energetic and collaborative person with outstanding operational and communication skills and demonstrated ability to manage multiple parallel activities.

The position is full time in the Boston, MA area with ~50% travel (domestic) and frequent calls to Israel.

Role and responsibilities:

• Oversight and management of clinical operational activities in the US, including but not limited to: multi studies US supervision from Phase I-III, multi centers visits and any other required operational activity

• Establish and monitor programs/protocols/procedures, including but not limited to support protocol development, oversee the CRO, supervision of full protocol procedures on site, joining trainings and site visits on a routine base

• Support the evaluation of suitability of site personnel and facility for initial and ongoing conduct of clinical trial

• Engage the clinical site teams and maintain appropriate and effective communication with the sites and various partners and vendors

• Assist with maintaining study timelines including identifying and communicating trial issues that will impact budget, resources and/or timelines

• Support various clinical operations activities including the oversight and monitoring of CROs and other vendors, assisting with vendor evaluation during RFP, etc.

• Manage other clinical development and clinical operations activities and projects as required

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Time commitment:

Full time position.

Location:

The position is based in the Boston, MA area. This position will report to a Head of Clinical Operations based in Israel.

Travel expectation:

Requires frequent (~50%) domestic travel (mostly to clinical sites).

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Qualifications:

Education and experience:

• Bachelor's degree required, preferably in science, nursing, other biomedical discipline, or equivalent

• Minimum 5 years clinical operations experience as a CRA, CRM, CTM or equivalent – MUST; experience in a start-up company – preferred.

• Demonstrated clinical monitoring experience – MUST

• Experience in building relationships with medical personnel at clinical site(s) to achieve enrollment and other trial goals

• Experience in CNS and specifically movement disorders and neurodegenerative diseases – preferred

• Thorough knowledge and understanding of FDA and ICH Guidelines, Good Clinical Practices (GCP), medical terminology, and clinical trials

• History of success in managing vendors

• Previous independent on-site monitoring experience preferred

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Skills and abilities:

• Versatile and energetic with demonstrated ability to manage multiple parallel projects and assignments effectively

• Demonstrated problem solving abilities, strong decision making and organizational skills

• Strong interpersonal skills with reputation for collaboration with colleagues influencing up, down and across the organization

• Demonstrated ability to collaborate in a dynamic, unstructured and fast paced environment

• Outstanding verbal and written communication skills (including technical trial related documents writing/reviewing)

• Excellent presentation and training skills

• Must be self-motivating, prioritize and manage a large volume of work, and show attention to detail           

• Flexible and willing to travel (domestically) up to 50% of the time; work across multiple time zones

• Excellent technical skills – Microsoft office – MUST; MS Project and CRM - preferred

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If you wish to apply for this position, please email your CV to careers@prilenia.com